Administrative Assistant
About us
The Lincoln Academy is a free K4-12 public charter school located in Beloit, Wisconsin, and serves over 700 scholars.
The Lincoln Academy has three pillars - Academic Rigor, Character Development and Career Exploration.
Academic Rigor: We will ensure all scholars are prepared with foundational skills. This will be accomplished through specifically designed curriculum, interventions, enrichment, blended learning opportunities, strong professional development, coaching, and a growth mindset expectation.
Character Development: A strong emphasis on character development and citizenship will build our school culture. Civic responsibility, service learning and community outreach will play an important role in developing character in our scholars. Restorative Practices and Character Strong for character education will guide The Lincoln Academy in a joyous, collaborative and healthy school environment where all scholars thrive.
Career Exploration: Career exploration will begin in K4 and scholars will develop an Individualized Learning Plan by 8th grade to help guide them in their course selections in high school. Scholars will set career goals and be fully prepared to graduate high school. They will be able to have choices to enroll in a 2 or 4 year college or technical school, enlist in the armed forces or be employed in a living-wage job.
Vision: The Lincoln Academy will be the premier K4-12 school in the state of Wisconsin providing college and career pathways for scholars to lead happy, choice-filled lives. We are committed to an equitable environment with rigorous instruction, joyous interactions, and strong community partnerships.
Values:
Children First - Every decision we make is in the best interest of the scholars we serve. We are completely focused on their education and their well-being and we always act accordingly.
Trusting Community - We model and expect transparency, honesty, open communication and respect to collaborate with one another and push each other to always be our best.
Get it Done - We are fiercely determined to do whatever it takes to ensure scholars reach their goals. Innovation and productivity will drive our quest.
Find the Joy - The work is challenging. And in the face of those challenges, we choose joy. We choose positivity. We choose to find the wins. We choose to lift each other up.
Community Focus -We work alongside our families and community partners to build alliances that afford our scholars unique learning opportunities. Shared voices will be honored and help us grow.
Job Description
The administrative assistant is the person responsible for ensuring the smooth and efficient operation of the The Lincoln Academy office. The administrative assistant is the communications and operations center for the partnership between internal and external stakeholders in achieving educational excellence for all children. This position will support and uphold the vision of The Lincoln Academy. It is the expectation that this individual will work with colleagues, parents, and scholars to create a school environment that is focused on academic rigor, character development and career exploration. TLA is a school where scholars and families are supported, while maintaining high expectations for all. The Administrative Assistant is expected to fully embrace the school’s methodology and uphold the high expectations of The Lincoln Academy. The administrative assistant will support an equitable environment with rigorous instruction, joyous interactions, and strong community partnerships. Though it is impossible to list all roles the administrative assistant will fill, specific job responsibilities include:
Essential Functions:
Greet families and other guests to our school, often serving as the first point of service-focused contact in our school
Provide exceptional customer service to all who call or enter the school office
Ensure visitor protocols are followed
Handle form intake including enrollment, registration, health forms, and other school-related paperwork
Answer phones, reply to emails, sort mail, and handle all communication flowing through the main office
Sell school uniforms, collect school fees, and ensure proper record keeping related to purchases and money intake
Reach out to families for a variety of reasons including scholar absences, key announcements, and billing issues
Serve as an active member of scholar recruitment and enrollment efforts including reaching out to potentially interested families
Contribute in a variety of ways, including opportunities to support staff (e.g. making copies, running an errand, etc.)
Work with scholars directly, including occasional supervision duties, as needed
Support school administration to ensure appropriate and timely communication
Answer questions, follow policies and protocols to ensure an efficient and consistent operation of the school
Other duties as requested
Skills/Attributes:
Alignment with The Lincoln Academy’s vision and values
Strong people skills and leadership ability to develop a team environment
Belief in maintaining the bar for educational equity for learners at every ability level
Ability to thrive in a fast-paced setting with high expectations
Demonstrate professionalism and integrity
Strong critical thinking skills and strategic problem solving skills
An ability and passion to work with stakeholders from diverse backgrounds
A joyous attitude and drive for personal excellence
Strong organizational skills and ability to adapt to change quickly and efficiently
Interpersonal skills that encompass strong relationship building and communication
Ability to use technology and data to provide exceptional outcomes for scholars
Demonstrate strong work ethic
Commitment to professional growth and personal development
Requirements
Education
Associate’s or Bachelor’s degree preferred. Applicable work experience without a degree will also be considered.
Experience
Minimum of 3 years +experience, school setting preferred
Physical Demands/Working Conditions: The majority of this job involves walking, sitting, or standing, necessary to observe school activities, mostly indoors. The ability to physically perform the duties and work in the school setting is required. Some conditions include:
Must be able to stand up to 2 hours supporting staff, scholars, and families
Must be able to sit and look at a computer monitor, using a keyboard/mouse and typing, for up to 2 hours at a time
Must be able to lift up to 25lbs on a frequent basis
The Lincoln Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type protected by federal, state, or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.