Bilingual Office Administrator

About us

The Lincoln Academy is a new K4-12 charter school in the city of Beloit, Wisconsin.  We will serve 700 scholars when fully enrolled after four years.  We will offer K4 through 2nd grade and 6th through 9th grade the first year.  We will add a grade in elementary and high school each year until we grow into K4-12.


The Lincoln Academy has three pillars - Academic Rigor, Character Expectations and Career Pathways.

  • Academic Rigor:  We will ensure all scholars are prepared with foundational skills and will be on grade level within three years of enrolling.  This will be accomplished through specifically designed curriculum, longer instructional day, interventions/enrichment, blended learning opportunities, strong professional development, coaching and a growth mindset expectation.

  • Character Expectations:  A strong emphasis on character development and citizenship will build our school culture.  Civic responsibility, service learning and community outreach will play an important role in developing character in our scholars.  Restorative Practices and the Jubilee framework for character education will guide TLA in a joyous, collaborative and healthy school environment where all scholars thrive.

  • Career Pathways:  Career exploration will begin in K4 and scholars will develop an Individualized Learning Plan by 8th grade to help guide them in their course selections in high school.  Scholars will set career goals and be fully prepared to graduate high school.  They will be able to have choices to enroll in a 2 or 4 year college or technical school, enlist in the armed forces or be employed in a living-wage job.


Vision: The Lincoln Academy will be the premier K4-12 school in the state of WI providing college and career pathways for scholars to lead happy, choice-filled lives.  We are committed to an equitable environment with rigorous instruction, joyous interactions, and strong community partnerships.


Values:

  1. Children First-Every decision we make is in the best interest of the scholars we serve.  We are completely focused on their education and their well-being and we always act accordingly.

  2. Trusting Community-We model and expect transparency, honesty, open communication and respect to collaborate with one another and push each other to always be our best.

  3. Get it Done-We are fiercely determined to do whatever it takes to ensure scholars reach their goals.  Innovation and productivity will drive our quest.

  4. Find the Joy-The work is challenging.  And in the face of those challenges, we choose joy.  We choose positivity.  We choose to find the wins.  We choose to lift each other up.

  5. Community Focus -We work alongside our families and community partners to build alliances that afford our scholars unique learning opportunities.   Shared voices will be honored and help us grow.

Job Description

The office administrator is the person responsible for ensuring the smooth and efficient operation of the The Lincoln Academy office as the communications and operations center for the partnership between internal and external stakeholders in achieving educational excellence for all children. This position will support and uphold the mission and vision of The Lincoln Academy. It is the expectation that this individual will work with the colleagues, parents, and scholars to create a school environment that is focused on student achievement, character and success beyond high school. TLA is a school where scholars and families are supported, while maintaining high expectations for all. The office administrator is expected to fully embrace the school’s methodology and uphold the high expectations of The Lincoln Academy. The office administrator will support an equitable environment with rigorous instruction, joyous interactions, and strong community partnerships. Though it is impossible to list all roles the office administrator will fill, specific job responsibilities include: 


Essential Functions:

● Greet families and other guests to our school, often serving as the first point of service-focused contact in our buildings

● Handle most form intake including enrollment, registration, health forms, and other school-related paperwork

● Answer phone, reply to emails, sort mail, and handle all communication flowing through the main office

● Sell school uniforms, collect school fees, and ensure proper record keeping related to purchases and money intake

● Reach out to families for a variety of reasons including scholar absences, key announcements, and billing issues

● Serve as an interpreter for spanish speaking families in communication with staff

● Translate school communication to spanish to support families

● Serve as an active member of scholar recruitment and enrollment efforts including reaching out to potentially interested families

● Contribute in a variety of ways, seeking new opportunities (e.g. making copies, running an errand, etc.) to free up teachers to focus on teaching

● Work with scholars directly, including occasional supervision duties, as needed

● Execute The Lincoln Academy’s scholar code of conduct with fidelity in order to create a positive, structured learning environment where scholars are held to high expectations and empowered to grow academically

● Other duties as requested


Skills/Attributes:

● Alignment with The Lincoln Academy’s vision and values

● Strong people skills and leadership ability to develop a team environment

● Bilingual in English and Spanish

● Belief in maintaining the bar for educational equity for learners at every ability level

● Ability to thrive in a fast-paced setting with high expectations

● Demonstrated professionalism and integrity

● Strong critical thinking skills and strategic problem solving skills

● An ability and passion to work with stakeholders from diverse backgrounds

● A joyous attitude and drive for personal excellence

● Strong organizational skills and ability to adapt to change quickly and efficiently

● Interpersonal skills that encompass strong relationship building and communication

● Ability to use technology and data to drive toward exceptional outcomes for scholars

● Demonstrated strong work ethic

● Commitment to professional growth and personal development


Requirements

Education

Associate’s or Bachelor’s degree preferred. Applicable work experience without a degree will also be considered.


Experience

Minimum of 3 years office experience, school setting preferred


Physical Demands/Working Conditions: The majority of this job involves walking, sitting or standing necessary to observe school activities, mostly indoors. The ability to physically perform the duties and work in the school setting is required. Some conditions include: 

● Must be able to stand up to 2 hours supporting staff, scholars or families

● Must be able to sit and look at a computer monitor, using a keyboard/mouse and typing for up to 2 hours at a time

● Must be able to lift up to 25lbs on a frequent basis


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.