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Benefits and Payroll Assistant

About us

The Lincoln Academy is a new K4-12 charter school in the city of Beloit, Wisconsin.  We will serve 700 scholars when fully enrolled after four years.  We will offer K4 through 3rd grade and 6th through 10th grade this year.  We will add a grade in elementary and high school each year until we grow into K4-12.

The Lincoln Academy has three pillars - Academic Rigor, Character Expectations and Career Pathways.

  • Academic Rigor:  We will ensure all scholars are prepared with foundational skills and will be on grade level within three years of enrolling.  This will be accomplished through specifically designed curriculum, longer instructional day, interventions/enrichment, blended learning opportunities, strong professional development, coaching and a growth mindset expectation.

  • Character Expectations:  A strong emphasis on character development and citizenship will build our school culture.  Civic responsibility, service learning and community outreach will play an important role in developing character in our scholars.  Restorative Practices and the Jubilee framework for character education will guide TLA in a joyous, collaborative and healthy school environment where all scholars thrive.

  • Career Pathways:  Career exploration will begin in K4 and scholars will develop an Individualized Learning Plan by 8th grade to help guide them in their course selections in high school.  Scholars will set career goals and be fully prepared to graduate high school.  They will be able to have choices to enroll in a 2 or 4 year college or technical school, enlist in the armed forces or be employed in a living-wage job.

Vision: The Lincoln Academy will be the premier K4-12 school in the state of WI providing college and career pathways for scholars to lead happy, choice-filled lives.  We are committed to an equitable environment with rigorous instruction, joyous interactions, and strong community partnerships.


  1. Children First-Every decision we make is in the best interest of the scholars we serve.  We are completely focused on their education and their well-being and we always act accordingly.

  2. Trusting Community-We model and expect transparency, honesty, open communication and respect to collaborate with one another and push each other to always be our best.

  3. Get it Done-We are fiercely determined to do whatever it takes to ensure scholars reach their goals.  Innovation and productivity will drive our quest.

  4. Find the Joy-The work is challenging.  And in the face of those challenges, we choose joy.  We choose positivity.  We choose to find the wins.  We choose to lift each other up.

  5. Community Focus -We work alongside our families and community partners to build alliances that afford our scholars unique learning opportunities.   Shared voices will be honored and help us grow.

Job Description

The Benefits and Payroll Assistant is directly responsible for the day-to-day coordination of the benefits and payroll functions.  This position will be part of The Lincoln Academy’s Operations Team and will be responsible for supporting all employees with honesty and confidentiality.  The Lincoln Academy is a school where scholars and families are supported while maintaining high expectations for all.  The Benefits and Payroll Assistant is expected to fully embrace the school’s methodology and uphold the high expectations of The Lincoln Academy.  The Benefits and Payroll Assistant will support an equitable environment with rigorous instruction, joyous interactions, and strong community partnerships. Though it is impossible to list all roles the Benefits and Payroll Assistant will fill, specific job responsibilities include:

Essential Functions:

  • Plan and organize all activities of Human Resources

  • Assist with staff recruitment including attending job fairs

  • Verify employees have the proper licensure for their position

  • Perform benefit administration to include claims resolution and employee benefit changes

  • Prepare payroll checks to ensure that all employees are paid on time and accurately

  • Pay all local, state, and federal taxes accurately and timely

  • Pay all employee garnishments accurately

  • Work with all employees on any benefit questions

  • Pay all benefit vendors for employees monthly benefits

  • Conduct regularly scheduled audits of payroll records to ensure continued accuracy

  • Support employees with FMLA leave, PTO, and unpaid leave

  • Follow all guidelines in the Employee Handbook

  • Maintain affirmative action program; file EEO-1 annually; maintain other records, reports and logs to conform to EEO regulations

  • Ensure compliance with all federal, state, and local employment laws

  • Conduct onboarding and complete new hire process

  • Complete all required payroll reporting from state and federal agencies

  • Maintain and update Human Resource Information System (HRIS)

  • Create and maintain Human Resources Monthly newsletter

  • Create and maintain a wellness program for staff

  • Assist Chief Financial Officer in preparation for year-end audits as well as any site audits from state or federal agencies

  • Other duties as requested


  • Alignment with The Lincoln Academy’s vision and values

  • Strong people skills and leadership ability to develop a team environment

  • Belief in maintaining the bar for educational equity for learners at every ability level

  • Ability to thrive in a fast-paced setting with high expectations

  • Demonstrated professionalism and integrity

  • Strong critical thinking skills and strategic problem solving skills

  • An ability and passion to work with stakeholders from diverse backgrounds

  • A joyous attitude and drive for personal excellence

  • Strong organizational skills and ability to adapt to change quickly and efficiently

  • Interpersonal skills that encompass strong relationship building and communication

  • Ability to use technology and data to drive toward exceptional outcomes for scholars

  • Demonstrated strong work ethic

  • Commitment to professional growth and personal development



  • An Associates Degree or three years of human resource/payroll experience

  • SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential, preferred

  • Certified Payroll Professional Certificate, preferred

Physical Demands/Working Conditions: The majority of this job involves walking, sitting or standing necessary to perform job duties, mostly indoors. The ability to physically perform the duties and work in the school setting is required.  Some conditions include:

  • Must be able to stand up to 2 hours instructing staff

  • Must be able to sit and look at a computer monitor, using a keyboard/mouse and typing for up to 2 hours at a time

  • Must be able to lift up to 25lbs

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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